Data Flow Diagram- Level 0. (DFD)

Purchase To Pay (Ordered) Swim Lane

Order To Cash Swim Lane

Memo: Benefits of Visio

MEMO

"Benefits of Visio"

Boss:

Outsourcing and communicating effectively with our clients is a very important to our company. We always want to present our clients with the best and latest technology to help them dissect our minds from a simple, easy to understand aspect. When trying to convert our thoughts to potential clients and customers we can have a hard time trying to jot it all down in a simple effective manner that will get the point across in a much clear manner. That is where Microsoft Visio comes into play. 

Microsoft Visio is a software used in order to organize and compute thoughts in a clear concise fashion. This is definitely something that our company would greatly value. Especially considering the fact that communicating with our customers efficiently is something we take much pride in. 

I would like to let you know my favorite benefit of Visio. That would be the fact that Visio helps create a professional look. Professional diagrams are an crucial part of documenting as well as communicating in business. Documents usually help explain concepts and plans better than a table full of data or lengthy paragraphs or text. Visio helps create these with a professional look.

Visio has a professional look. There are pre-formated and already created templates that help you accomplish your goal. The basic quick visuals are very clear, clean, and easy to read or explain to a client. There are different categories on Visio depending on the job you want to get done. There are so many charts and diagrams for the business category. Here are a few; brainstorming diagrams (also known as mind maps), organization charts, pivot diagram, audit diagram, basic flowchart, cause and effect diagram (Pareto diagrams), charts & graphs, cross functional flowcharts,data flow diagram, and so much more. 

Visio is a simple and easy way to formulate our thoughts onto a program in order to communicate our thoughts in a visual manner. Visio is definitely the product we need. Especially in an industry were communicating our thoughts efficiently and effectively in a business manner is crucial. 

Assignment #2

Essentials of Business Processes and Information Systems

HOMEWORK

Assignment  Number 2

I used to be a manager at a franchise in my town. For confidentiality reasons, I will not name where. There were many duties and responsibilities that I had with that job title. I will explain one process that I had responsibility over. The hire process, which was one of my favorites.

a) Brief desciption of the process

    -The hiring process was definitely one of the more in detail and advanced processes associated 

      with my job. I reviewed applications, interviewed, ran background checks, and sending the

      applications to corporate before hiring them and filling out a whole new set of paperwork. 

 b) The purpose or desired outcome

      -The purpose or desired outcome was to hire a new member to our team

c) Steps in the process and the person and functional area responsible for completing the step

     -Getting an application- Applicant

     -Reviewing application- Manager(me)

     -Interviewing qualified applicants- Manager(me)

     -Placing a background check- Manager(me)

     -Sending quailifed potential to corprate for aproval- Manager(me)

     -Approving applicants and having applicants electronically sign documents- Corprate

     -Creating employee profile and sending it to corporate- Manager(me)

     -Congratulating approved applicant and setting up training- Manager(me)

 

d) Data, Document, and information flows associated with the process

       - There is plenty of data and documents involved in this process. There are softwares that help

          me sift through applications and pick out key words depending on the qualifications I am 

          looking to hire at the time. There are documents they must file out through corprate such as

          tax papers and legal documents.

e) The types of inefficiencies(delays, etc.) associated with the manual execution of this process

        - There are many inefficenies assoiated with this process. The biggest one that always bugged

           me was the time is took. It was a very extensive process running the background checks and

           hearing back from corprate. The whole process took almost a month which is not pratical. 

           If somebody left me abruplty or even put in there two weeks it would atleast take me two 

           two weeks to a month from their departure to hire a new person in their place. 

 

f) The role of the enterprise systems in supporting this process.

        - There role of the enterpise system in supportin this process was to over see all my actions

           and took keep things running smoothly, quickly, and efficiently. 

Google Drives in Business

Memo

"GOOGLE DRIVES IN BUSINESS"

Boss:

Google Drives is an up and coming online file sharing and creating software. It is new, but it is gaining popularity fast. It is definitely going to take over many softwares that are used for this type of work due to the many benefits it has. I definitely think it is something that our office will benefit in having.


There are many benefits of using google drives. Here are just a few:
          - Documents can be shared on different devices.
          - Much cheaper then other softwares.
          - Saves space
          - Open file sharing

          Since there is no downloading involved this can be used on many different devices. But the benefit of this is other soft wares that are similar to drives require you to buy a software that only can be downloaded on one device. This can be used on unlimited devices since downloading is not required.
         Business spend thousands of dollars on soft wares to create, download, and share files each year. Now certain soft wares are not letting you download a software and have it for the rest of time. It is requiring you to have something similar to a subscription. There is always a new way for these types of companies to make money off their clients. Google Drives is allowing for a free way to share data. 
         Since documents, files, photos, and videos are not being downloaded directly to your computer it saves a lot of space and memory. It does not take up space on your hard drive unless you choose to save a file. Everything is saved on the internet which is fantastic if you do not have enough room on your computer.
          All documents can be shared on one spread sheet. Employees can submit and edit files while accessing every ones files as well that are also on the same data base. This makes for a great way to store and access information without having to email it to individual people.

Overall, Google Drives will be beneficial to have as a company. It will allow for document sharing, reduce costs, save space, and expand file sharing. It will eliminate many problems that a business may come across. We definitely will never again have to worry about  a computer crashing and losing all data. It is definitely something to take a look into.

Blogs in Business Memo

MEMO

"BENEFITS OF BLOGGING IN BUSINESS"

Boss:

           In today's society technology has become something that is used every single day almost all the time. It is almost impossible to escape technology. If you are a working American it is likely that you will need to have some experience with technology in order to be successful in the workforce. For the reason that technology surrounds us everywhere we go, it is very important that we use incorporate technology with our business to maximize success 

           There are many benefits of blogging for our business. I will give you just a few examples for why blogging is important for our company to do in order to stay successful:

•  Keeps customers updated about company
•  Allows customers to interact and express interest in a company
• Raises awareness and brings attention to customers. 
• Free advertising 
• Allows new people to find out about a company

           A great example of blogging in business is coke-a-cola. Coke is a huge soda manufacturing company and they also had in my opinion one of the best advertising techniques that I have seen in a few years. Even better, this advertising technique cost them nothing besides switching the print on their soda bottles/cans. Coke took advantage of the fact that blogging on all different websites and forms of social media is something that people take part in everyday. They did this by printing out names on a coke bottle. This may seem silly, but it worked. What happen  in this case was that when somebody saw either their name, their friends name, or their loved ones name they would take a picture of a coke can and blog about it. The company coke did not even have to keep up with a blog site they let their customers advertise for them. When other people went on blogging and social media sites they would see a nice ice cold refreshing coke and would possibly crave it and go out and get one. Blogging in business definitely proved to be successful for coke. 


           There was a study done about blogging in business and according to the study, 57% of companies who have a blog reported gaining a customer from their blog site. That is a very large percent. Companies spend millions of dollars advertising when blogging is a free way to raise awareness of our business. Also in that same study, there was a group of marketers that reveled 81% of business say that their business blog is useful and even critical for their business. Especially in todays society when technology is so ubiquitous it is almost imperative a company has a blog in order to keep up with competitors.